Topic

Obtain an Institutional Support Letter

Who is this for?

  • Principals, Deans, Academic Directors, and Chairs
  • Professors, Faculty Members
  • Postdoctoral Fellows
  • Research Team Members
  • Research or Financial Administrator
  • Students

What do I need before I can begin?

Review sponsor guidelines and the instructions for the submission of the letter

Overview

Some research funding programs require that a letter of institutional support be included with the application. This letter describes any financial or other commitments made by the lead institution and potential partner institutions in support of the proposed research. Sponsors usually permit only one letter of support per institution that documents specific commitments to the research initiative, and includes institutional endorsement of the application. Therefore, at the University of Toronto (U of T) the letter is normally signed by the Vice-President, Research & Innovation.

Under U of T’s budget model, the commitment of financial or other resources (space, release time, access to specialized facilities, etc.) is made at the divisional level. Therefore, documented approval of the appropriate division head must be obtained in order for those commitments to be incorporated into the institutional letter.

How to Obtain a Letter of Institutional Support

The Principal Investigator (PI) is responsible for initiating the process to obtain a letter of institutional support, as follows.

  1. The PI, or designate, should work with their academic unit head and divisional leadership (and, through co-investigators, with heads of other participating units and divisions) at the earliest possible opportunity when requesting financial or other commitments in support of the application.
  2. The PI is best positioned to identify the key elements to be incorporated in a draft of the letter. This often includes the commitments being made as well as other elements pertinent to the application (e.g. the potential impact of the proposed research.)
  3. To ensure the required content is included, please contact the VPRI staff member who leads the relevant application process at the earliest opportunity prior to the internal (U of T) application deadline or the final application deadline (when no internal deadline exists).
  4. Submit the draft letter and documented approval of all divisional commitments to the VPRI staff member who leads the relevant application process according to one of the following deadlines.
    • Two weeks prior to the internal deadline for the full application where applicable
    • Two weeks prior to the final deadline when no internal deadline exists

VPRI Role

  • Review draft letter
  • Confirm institutional commitments outlined in the letter
  • Obtain required institutional signatures

VPRI Contact

Find the appropriate VPRI staff member to assist you by checking our staff directory. You may search by discipline area (e.g. Social Sciences, Health & Life Sciences, Natural Sciences or Engineering, etc.) or funding agency name.


 

 

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