Who is this for?
Anyone at the University of Toronto (U of T) seeking information about post-award management policies for Canada Foundation for Innovation (CFI) or Ontario Research Fund (ORF) awards, such as those in the following roles.
- Principals, Deans, Academic Chairs, and Directors
- Professor, Faculty Member
- Research Team Member
- Research or Financial Administrator
What do I need before I can begin?
- Ensure you have valid UTORid credentials to view the award funds on to the relevant Funded Research Digest (FReD) via My Research On Line (MROL)
- Review the Guide to Financial Management (GTFM) on how to handle financial-related matters at the University of Toronto (U of T).
- 'Fair market value' is the agreed upon price, negotiated at arm’s length, in an open and unrestricted market; it is calculated between knowledgeable and willing parties who are fully informed and not compelled to transact
- 'Useful life of infrastructure' is the period of time, of a minimum of five years, over which the infrastructure provides benefits and is usable for its intended purpose
- 'In-kind contributions' are are eligible non-monetary resources provided by external eligible partners
The Canada Foundation for Innovation (CFI) requires that the award recipient will use and manage funds according to the following expectations.
- Maintain a verifiable audit trail to track expenditures and in-kind contributions, including the maintenance of accurate financial records and the retention of supporting documentation.
- The sponsor recognizes eligible items involving in-kind contributions at fair market value. During the purchasing process, exercise careful judgment and ensure that in-kind contributions from vendors are real, properly valued and supported by documentation.
- Install infrastructure in a timely fashion, as described in the proposal, and keep it operational over its useful life.
- Use CFI funds to purchase infrastructure as identified in the proposal. Changes to infrastructure and cost variances exceeding $50,000 require approval from the sponsor.
- Construction and renovation, when funded by the sponsor, are supported for essential housing and effective use of the infrastructure. Start construction or renovation within 18 months of the funding decision.
- CFI Policy and Program Guide: Provides guidance on eligible expense categories and management of award funds
- U of T Procurement Services: Outlines processes for the purchase of infrastructure
- Invitation to Quote -CFI Funded form: U of T Procurement Services form used to solicit quotes from suppliers for CFI-funded projects
Research Administration Training: STAR program: Provides information about CFI workshops and U of T-specific resources on fair market valuation and best practices
- CFI Forms and Templates: Documents used to report salary costs of personnel involved in the installation of infrastructure
CFI Forms to report salary cost of personnel involved in operation and maintenance (IOF supported): Financial report certification, IOF Certification Salary of Technicians and Professionals
Please contact the Research Services Office or Innovations & Partnership Office staff member listed under 'Authorized By' on the FreD.
- Provide guidance and clarification on CFI/ORF expense eligibility
- Assist in determining whether an expense is eligible on a specific research award
- Support department and divisional staff in the application of expense eligibility rules and guidelines