Topic

Protocol Submission Deadlines & Who to Submit to (Human Research)

red checkbox Please Note

As of Monday November 23, 2020, all face-to-face (in-person) research involving human participants, that is not COVID-19-related, must stop, until further notice. This includes all in-person recruitment of human participants; in-person data collection involving human participants for on-going research; as well as studies involving human participants that have recently received REB approval. Online and virtual research may continue as usual.

The REBs will no longer approve new protocols or amendments that involve face-to-face in-person human-participant research that is non-COVID-19 research until further notice. Amendments to pivot to online or virtual methodologies will be reviewed. Renewals and protocol completion reports will continue to be reviewed to ensure that protocols remain in good standing.

Who is this for?

Protocol submission information is relevant to those in the following roles at the University of Toronto (U of T).

  • Professors, Faculty Members
  • Teaching Stream Faculty conducting course-based human research
  • Postdoctoral Fellows
  • Research Team Members
  • Students conducting course based human research or human research for submission to the Research Ethics Board (REB)
  • Researchers with Toronto Academic Health Science Network (TAHSN) hospital REB approvals that involve U of T

Need to find human ethics guidelines (e.g., informed consent, student participation, data privacy, etc.)?  Please see Human Ethics Principles & Guidelines.

 

Submission Deadlines

Delegated review: The deadline for delegated review is every Monday (or first business day of the week) by 4:00 PM. For submission instructions, please see Submit a Human Ethics Protocol.

Full board review: Submission due dates for full board review are determined by the respective Research Ethics Board (REB). Please submit your protocol through My Research Human Protocols (MRHP) well in advance of your intended start date.

The MRHP submission process is complete when all supervisor and chair/dean approvals have been received and the protocol has been sent onwards to the Research Oversight & Compliance Office-Human Research Ethics Program (ROCO-HREP) MRHP Inbox. Researchers are responsible for determining timing of their submission to allow sufficient review time.

Research Ethics Boards

Human ethics protocols are reviewed by University of Toronto (U of T) REBs, based on the departmental or faculty affiliation of the principal investigator. For HIV-related research submitted for full board review, please follow the Health Sciences REB schedule.

Please review the information listed below for submission deadlines.

Social Sciences, Humanities and Education (SSHE) REB

Chair: Professor Samantha Hansen
Manager: Dr. Dean Sharpe
Departments covered: All disciplines in the social sciences, humanities, education (OISE/UT) and applied sciences
 

Upcoming SSHE REB Deadlines and Meeting Dates

Due Date for Full Board Submissions Meeting Date
July 6, 2020 July 15, 2020
No meeting in August 2020
Sept.14, 2020 Sept.23, 2020
Oct.13, 2020 Oct.21, 2020
Nov.9, 2020 Nov.18, 2020
Dec.7, 2020 Dec.16, 2020
Jan.11, 2021 Jan.20, 2021
Feb.8, 2021 Feb.17, 2021
Mar.15, 2021 Mar.24, 2021
Apr.12, 2021 Apr.21, 2021
May 10, 2021 May 19, 2021
June 7, 2021 June 16, 2021
July 12, 2021 July 21, 2021
No meeting in August 2021

Health Sciences REB

Chair: Professor Michael Atkinson
Manager: Daniel Gyewu
Departments covered:

  • Medicine (all departments)
  • Applied Science & Engineering
  • Nursing
  • Pharmaceutical Sciences
  • Social Work
  • Kinesiology & Physical Education
  • Dentistry
  • Public Health
     

Upcoming Health Sciences REB Meeting Dates

Due Date for Submission Meeting Date
No meeting in August 2020
September 4, 2020 September 15, 2020
September 25, 2020 October 7, 2020
October 23, 2020 November 3, 2020
November 27, 2020 December 9, 2020
December 22, 2020 January 12, 2021
January 29, 2021 February 10, 2021
February 26, 2021 March 9, 2021
March 26, 2021 April 7, 2021
April 23, 2021 May 4, 2021
May 21, 2021 June 2, 2021
July 2, 2021 July 13, 2021
No meeting in August 2021

VPRI Role

  • Provide solutions to business issues regarding submissions
  • Advise on the submission process

VPRI Contact

Staff

Mariya Gancheva

Research Ethics Coordinator - Human Research Ethics
Research Oversight & Compliance Office (ROCO)
(416) 946-3273

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