Manage Funding

How do I successfully manage my research funds?

In order to successfully manage research funds at the University of Toronto (U of T), it is important to understand the following critical elements.

  • Roles and responsibilities
  • Systems & tools
  • Expenditures, including expense eligibility
  • Procurement
  • Policies and guidelines
  • Reporting
  • Special cases such as sub-grants and US funding

All these elements are covered in detail in this Manage Funding section of the website.

What is the impact of managing funds correctly?

Correct management of research funding helps ensure adherence to both University and sponsor policies, guidelines and processes.  Adhering to these regulations minimizes potential problems and the risk of non-funding by a sponsor.

What do I need before I begin?

The following items may be required.

  • The University of Toronto Research Account (UTRAC) for the grant/award
  • Access to My Research On-line (MROL)
  • A copy of the Research Funding Agreement (if applicable)
  • Access to the Financial Information System (FIS) and Research Information System (RIS)

Important Information

Which financial policy do I follow?

In most instances, sponsor-specific financial policies and guidelines override the University of Toronto’s (U of T's) policies & guidelines.
When the sponsor-specific financial policies and guidelines are silent on a topic, the sponsor expectation is adherence to the University’s financial policies and guidelines. In instances where both the sponsor and the University have a financial policy and guideline on a specific topic, the more strict policy/guideline must be followed.

Who do I contact for help managing my research fund?

  • For budget inquiries and to extend the fund: Please reach out to the Research Officer in the header section of the relevant UTRAC.
  • For all other financial matters including financial reporting & invoicing: Please contact the Research Accountant listed in the header section of the UTRAC.


  • Provide guidance and education about the administration of research funding

VPRI Contact

Find the appropriate VPRI staff member to assist you by checking our staff directory. You may search by discipline area (e.g. Social Sciences, Health & Life Sciences, Natural Sciences or Engineering, etc.) or funding agency name.