Topic

My Research Human Protocols (MRHP)

Who is this for?

The My Research Human Protocols (MRHP) system is designed for Principal Investigators (PIs) engaging in research involving human participants, the University of Toronto (U of T) administrative staff who support them, the academic unit heads who approve the protocols, and the members of the Research Ethics Boards (REBs) who review the protocols. MRHP may also be utilized by those in the following roles.

  • Principals, Deans, Academic Directors, and Chairs
  • Professors, Faculty Members
  • Teaching Stream Faculty
  • Librarians approved to conduct research
  • Research Team Members
  • Research Administrators
  • U of T students, postdoctoral fellows, and medical residents submitting or supporting ethics protocols
  • Community members participating in the ethics review process
  • External PIs (with authorized access)

Log into MRHP through the My Research (MR) portal.

What do I need before I can begin?

In order to access the My Research Human Protocols (MRHP) system, please ensure you have obtained the following.

  • An MRHP role (see Access MRHP, below)
  • A valid UTORid
  • One of the four supported web browsers on your desktop or laptop computer:  Chrome, Internet Explorer, Firefox, Safari (note the MS Edge is not currently supported)

Overview

The University of Toronto (U of T) has implemented an automated system for the submission and review of human research ethics protocols—My Research Human Protocols (MRHP)—within the My Research (MR) module.  In MRHP, the research protocol flows through a defined review and approval process. It is integrated with the University’s HR system, research funding system, and student information system.

If you are unfamiliar with human research ethics protocols, or are looking for detailed information on the protocol process or content, please see Ethics in Human Research.  If you are looking for human ethics guidelines (e.g. informed consent, compensation), please see Human Ethics Principles.

MRHP allows for a more efficient submission process, centralized storage of all documents related to the protocol, and improved capacity to meet tri-agency requirements and other standards.

Faculty and students who are planning to submit a human research ethics protocol are encouraged to log into the MRHP system well in advance of the planned submission date to ensure that they have the required access and that there are no problems with their credentials.

The human research ethics protocol is composed of the following documents.

  • Original Submission (first submission)
  • Annual Renewal (up to six are allowed)
  • Amendment (change to an original submission or renewal)
  • Protocol Completion Report (PCR)
     

The system also allows for the submission of Protocol Deviation Reports (PDRs) and Adverse Events Reports (AERs).

Timeline of Human Protocol documents and process.

U of T faculty members, students, postdoctoral fellows, and medical residents can be a PI on a human research ethics protocol.

The documents submitted by faculty PIs are sent electronically to the unit head (e.g. Chair or Dean) of the PI’s primary appointment for approval, and are then forwarded to the Human Research Ethics office for assignment to REB reviewers. If the reviewers request revisions, the protocol is returned to the PI for revision and resubmission within the MRHP system.

Documents submitted by student PIs are first sent to their supervisor for approval, then to the unit head of the supervisor’s primary appointment. Finally, they are forwarded to the Human Research Ethics office for assignment to REB reviewers. If the reviewers request revisions, the protocol is returned to the student PI for revision and resubmission within the MRHP system.

Automated email notifications are sent to each person who needs to act on the protocol. The PI is notified when the protocol is returned to them for revision, and when the protocol is approved.

Faculty PIs can submit the following three types of protocols.

  • A U of T Investigator protocol for delegated or full board review
  • A protocol approved by a Toronto Academic Health Science Network (TAHSN) institution’s ethics board (for administrative review)
  • A Course Template  (covers all students in a course)
     

Student/Postdoctoral Fellow/Medical Resident PIs can submit the following two types of protocols.

  • A U of T Investigator ethics protocol for delegated or full board review
  • A course-based protocol (tied to an individual course)
     

Within MRHP, faculty PIs can designate a PI Assistant (PIA) to aid in the completion of the protocol. A PIA can be a U of T staff member or an active U of T Student/Post Doctoral Fellow, and they can execute all MRHP-related PI tasks with the exception of document creation and submission, both of which need to be executed by the PI.

Chairs, Directors, Principals and Deans (i.e. those conducting the unit head reviews) can designate an alternate approver for their unit to approve the protocols on their behalf.

Access MRHP

Role How Assigned Comments
Faculty Principal Investigator (PI), Supervisor, Lecturer

The complete set of faculty roles (including PI, Supervisor, and Lecturer) is assigned automatically to faculty who meet U of T’s PI eligibility requirements, based on their Human Resources (HR) record.

 

Faculty with Status Only or Clinical Appointments are assigned their roles upon request (please send a request by email to raise@utoronto.ca, and include your U of T personnel number or U of T email address).

 

Teaching Stream Faculty are assigned the Supervisor and Lecturer role automatically based on their HR appointments. The PI role is assigned manually upon request to raise@utoronto.ca, with the written support of the Unit Head.

 

External applicants are assigned access manually upon request from the Human Research Ethics Program office to the RAISE system administrator.

 
Student PI Designated by the Supervisor from within the MRHP system (see tips sheets below for step by step instructions) Must be active U of T student, post doc or medical resident.
PI Assistant (PIA) Designated by PI from within the MRHP system (see tips sheets below for step by step instructions) Can be admin staff or student. Only faculty PIs can designate a PIA.
Unit Head (Chair/Director/Principal/Dean) Assigned automatically based on HR appointments.  
Unit Head (Chair/Director/Principal/Dean) Alternate Approver

Designated by:

Chair/Director/Principal/Dean within My Research Applications (MRA), or by the RAISE team upon request by the Unit Head via email at raise@utoronto.ca.

 

The alternate approver role is designated only once in MRA and applies to BOTH MRA and MRAP.

Must be a U of T faculty member
Research Ethics Board (REB) member Assigned by the Human Research Ethics Program office or RAISE system administrator External members will be provided with a UTORid
Other Roles Assigned by RAISE system administrator  

Login to MRHP

You can log into MRHP through the My Research (MR) portal.

User Guides & Tip Sheets

MRHP Help

Help Desk

Please contact the RAISE Helpdesk for system support or with questions about how to get access to the system.

Training Sessions

MRHP Basics training sessions provide a comprehensive overview of the system as well as live demonstrations of key actions within it.
 

Date Time  
Mon Jan 20, 2020 9:30 am - 11:00 am
Wed Feb 5, 2020 9:30 am - 11:00 am
Thurs Feb 20, 2020 2:00 pm - 3:30 pm
Fri March 6, 2020 1:00 pm - 2:30 pm
Mon March 16, 2020 9:30 am - 11:00 am
Wed April 1, 2020 2:00 pm - 3:30 pm
Fri April 17, 2020 9:30 am - 11:00 am
Wed April 29, 2020 2:00 pm - 3:30 pm

 

User Clinics

User Clinics are informal weekly sessions where MRHP support team members as well as members of the Human Research Ethics Program office are available to help you with your own research protocol. Bring your own laptop or use one of the desktop computers provided.
 

Date Time  
Mon Jan 20, 2020 11:00 am - 12:30 pm
Fri Jan 31, 2020 2:00 pm - 3:30 pm
Wed Fed 5, 2020 11:00 am - 12:30 pm
Tues Feb 11, 2020 10:00 am - 11:30 am
Thurs Feb 20, 2020 3:30 pm - 5:00 pm
Fri Feb 28, 2020 10:00 am - 11:30 am
Fri March 6, 2020 2:30 pm - 4:00 pm
Tues March 10, 2020 3:00 pm - 4:30 pm
Mon March 16, 2020 11:00 am - 12:30 pm
Mon March 23, 2020 1:00 pm - 2:30 pm
Wed April 1, 2020 3:30 pm - 5:00 pm
Mon April 6, 2020 11:00 am - 12:30 pm
Fri April 17, 2020 11:00 am - 12:30 pm
Tues April 21, 2020 9:30 am - 11:00 am
Wed April 29, 2020 3:30 pm - 5:00 pm

* MRHP Course and Clinic registrations are managed through EVE, the Centre for Research & Innovation Support (CRIS) registration system. Registered attendees will receive a confirmation email.

Forms & Downloads

VPRI Role

  • Provide and facilitate system access
  • Provide training and user clinics
  • Create tip sheets and other user documentation
  • Provide user support via the RAISE Helpdesk
  • Perform system administration
  • Work with EASI team on development of system and issue resolution

VPRI Contact

Staff

Staff

General Inquiries: Human Research & Ethics Unit (HREU)

Research Oversight & Compliance Office (ROCO)
(416) 946-3273

Staff

Other Resources

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